This policy covers how Polite in Public treats personal information that Polite in Public collects and receives, including information related to your past use of Polite in Public products and services. Personal information is information about you that is personally identifiable like your name, address, email address, mobile number, ZIP code, and personal interests.
When you use a Polite in Public photo kiosk we ask you to provide your email address, and or mobile phone number. We use your email address to send your photo or video. We use your mobile phone number to send you images you request on the kiosk in the form of SMS text messages. Files and SMS text messages will only be sent by your request.
If you opt-in to join our mailing list, we use your email address to send you updates and information about Polite in Public projects. If you do not wish to receive email correspondence from Polite in Public, you can opt out at any time. The personal preferences you fill out help us to customize your Polite in Public experience. You will never hear from Polite in Public regarding projects or information you have not previously told us you are interested in.
Cookies and IP Addresses
Like many other sites on the Internet, we may use standard web technologies that automatically gather certain statistics and technical information about traffic to our Sites. For example, we may use a “cookie” (a small text file or record-keeping device that websites often store on a user’s computer) so we can tell whether you visited our Sites before. Through the use of log files or web logs, we may also record certain information about your visit to our Sites, including the type of browser you used, your computer’s Internet Protocol (IP) Address (assigned by your Internet Service Provider), date and time of your visit, and which pages you clicked on. This information allows us to assess overall Site activity, track interest in particular portions of our Sites, and troubleshoot technical problems. The information collected does not identify you personally or tell us who you are.
Through the settings of your Internet browser, you can always disable or delete cookies, or set your browser to alert you when cookies are being sent to your computer. To do this, go to the Tools tab of your Internet browser, select Options or Internet Options, and then choose the Privacy tab to make your selections. Please note that if you choose to disable cookies, certain features on our Sites may not be available or work properly.
Information Sharing and Disclosure
Polite in Public does not rent, sell, or share personal information about you with other people or non-affiliated companies except to provide products or services you’ve requested, when we have your permission, or under the following circumstances:
We provide the information to trusted partners who work on behalf of or with Polite in Public under confidentiality agreements. These companies may use your personal information to help Polite in Public communicate with you about offers from Polite in Public and our marketing partners. However, these companies do not have any independent right to share this information.
At times, Polite in Public may collect and share your personal information with our clients. We only transfer your information to our clients when you implicitly consent to and or opt-in to provide such information using the User Data Form on our kiosks.
Polite in Public displays targeted advertisements based on personal information. Advertisers (including ad serving companies) may assume that people who interact with, view, or click targeted ads meet the targeting criteria - for example, women ages 18-24 from a particular geographic area. Polite in Public neither endorses the advertised product nor reviews the advertisers website.
Polite in Public does not provide any personal information to the advertiser when you interact with or view a targeted ad. However, by interacting with or viewing an ad you are consenting to the possibility that the advertiser will make the assumption that you meet the targeting criteria used to display the ad.
Special Information About Age Requirements
Polite in Public recognizes the importance of protecting children online and, to this end, is committed to complying with the Children’s Online Privacy Protection Act. Our Web Sites do not collect any personal information from children. We encourage parents to stay actively involved in their children’s online activities and to exercise caution when their children are asked to provide personal information online. Polite in Public is designed for users 13 and older. Prospective users 13 - 17 should get their parents’ permission to participate. Galleries containing mature content are intended for members 17 and older. No one under the age of 17 will be allowed to view galleries intended for mature audiences.
Public Information and Third Party Websites
We have a public blog on our Website. If you would like an image that appears on our blogs removed, contact us at firstname.lastname@example.org.
Our Websites include social media features, such as the Facebook and Twitter Sharing. These features may collect information about your IP address and which page you are visiting on our Website, and they may set a cookie to make sure the feature functions properly. Social media features and widgets are either hosted by a third party or hosted directly on our Website. Any information, communications, or materials you submit to a social media platform is done at your own risk without any expectation of privacy. We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them.
Use of Event Images
- You may use photos for personal, noncommercial use only. You may not publish or distribute any photo outside of distribution to family and friends for noncommercial purposes, and you may not use any photo to advertise or market any product or service.
- You may not reproduce, store, distribute, display or otherwise use any photo in any manner which harms or which may harm any person depicted in the photo or which violates or may violate any right of privacy or publicity or any other right of any person depicted in the photo.
Confidentiality and Security
We limit access to personal information about you to employees who we believe reasonably need to come into contact with that information to provide products or services to you or in order to do their jobs.
We have physical, electronic, and procedural safeguards that comply with federal regulations to protect personal information about you.
If a security breach causes an unauthorized intrusion into our system that materially affects you, then Polite in Public will notify you as soon as possible and later report the action we took in response.
Contest and Sweepstakes
We may, from time to time, offer surveys, contests, sweepstakes, or other promotions on our Websites or through social media (collectively “Our Promotions”). Participation in Our Promotions is completely voluntary. Information requested for entry may include personal contact information such as your name, address, date of birth, phone number, email address, username, and similar details. We use the information you provide to administer Our Promotions. We may also, unless prohibited by Our Promotion’s rules or law, use the information provided to communicate with you, or other people you select, about our Services. We may share this information with our affiliates and other organizations or Service Providers in line with this policy and the rules posted for Our Promotions.
How is the data collected on behalf of clients segregated/protected from other Polite in Public customers?
The data is segregated by hashed project code. Guest image URLs are unique, randomized hashed codes sent directly to the users that request the images. Access to the admin utility is password protected and restricted to a select number of users, and they are subject to a duty of confidentiality.
How is the data and image collected from Kiosks uploaded to the Polite in Public website? What mechanisms are used to achieve this?
Data is sent via the Polite in Public internal API connected via an https endpoint. All systems are protected with firewalls and intrusion prevention systems. Polite in Public utilizes a private network for uploading, the SSID is not broadcasted.
Where are guest photos stored?
Photos and Videos are stored and saved to a local hard drive when they are originally taken. They are deleted from this local storage within 1 week of the end of the event. Photos and Videos uploaded to the Public server are stored in a secure segment within the CDN. Polite in Public does not store images or data on removable media.
How long does Polite in Public store Photos and Videos?
Photos and videos are currently stored on our CDN indefinitely unless otherwise requested by the client. Storage duration is subject to change.
Can I limit storage and data collection or sharing?
The event coordinator can decide to limit data collection and storage for a particular event.
Can I find out what data Polite in Public has stored on me?
To find out what data Polite in Public might have pertaining to you, please click here to contact email@example.com.
Can I delete data that Polite in Public has stored on me?
To have your personal data deleted please click here to contact firstname.lastname@example.org.
Clients can request their event content to be removed at any time.
Polite in Public may update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified in your Polite in Public account or by placing a prominent notice on our site.
Questions and Suggestions
If you have questions or suggestions, please complete a feedback form or you can contact us at: email@example.com
Effective Date: May 15, 2018